Executive Assistant

Position Available: Executive Assistant

Location: Salzburg

Start Date: as soon as filled

About us

Salzburg Global Seminar is an independent non-profit organization founded in 1947 with a mission to challenge current and future leaders to shape a better world.

Together with our world-spanning network of 40,000 Fellows, we have been at the forefront of global movements for change for 75 years, with significant impact on individuals, institutions, and systems.

Whether at our home of Schloss Leopoldskron, online, or in locations around the world, our programs inclusive, interdisciplinary, international and intergenerational, and are designed to provide a global lab for innovation and transformation.

We convene cohorts of passionate changemakers across diverse fields and backgrounds. We develop and curate networks that support collaboration, share innovations with new audiences, and expand our impact by working with partners around the globe.

We are supported by a combination of institutional partnerships, generous individual donations and revenue generated from our social enterprise, Hotel Schloss Leopoldskron.

We seek to be an exemplary international institution in terms of equity and environmental sustainability. We strongly encourage candidates from diverse backgrounds to apply and join us in our work.

About the job

We are looking for a highly organized, quick learner with international experience to serve as Executive Assistant. This position reports directly to the President and CEO and executes the day-to-day activities of the President's Office. This role requires a creative, detail-oriented multi-tasker who will ensure smooth daily operations of the President’s office and support quarterly Board and Committee meetings.

Responsibilities include:

• Manage workflow for the President, including control of schedule, tasking and priorities; review mail and drafting routine correspondence and meeting summaries; and plan meetings and travel.
• Support the planning of quarterly Board meetings.
• Support President in preparing for external meetings, events, interviews, and fundraising calls.
• Provide point of contact in the President's Office for Directors, organization partners, funders, press, and other organizational stakeholders.
• Assist in planning special events and organizing trips for the President.
• Provide general administrative support to the President, including completing expense reports.
• Other tasks as assigned.

Skills and Qualifications:

• A minimum of 2 years of relevant professional experience.
• Exceptional organization skills with attention to quality control.
• Excellent written and oral communication skills in English and German essential.
• Experience working with senior executives in managing multiple priorities and heavy workflow.
• Experience in planning and executing events.
• Ability to anticipate forthcoming priorities and take initiative on assignments.
• Ability to manage rapidly shifting priorities.
• Comfort working with people from diverse cultures and in multiple time zones.
• Experience living overseas and/or working in an international organization highly desirable.
• Knowledge of Board procedures and governance practice desirable.

Compensation:

• 2100 EUR per month before tax and commensurate with experience.
• Monthly salary paid 14 times per year (double in June and November)
• A modest relocation package will be offered for candidates outside of Salzburg.
• Standard Austrian benefits include health insurance, pension contributions, sick pay, and 25 days of annual leave. Financial support for German language training is also available.
• Salzburg Global-specific benefits include free daily staff lunch, annual staff social events, special rates for Hotel Schloss Leopoldskron, and discounts to local tourism attractions.